ABOUT THE ROLE
This internship offers a hands-on opportunity to work at the intersection of strategy, operations, and technology. You will be embedded within an active project environment, supporting cross-functional teams, driving delivery discipline, and developing the foundational skills required to lead complex programs.
Grounded in PMI, Agile, and hybrid delivery frameworks, this role is designed to build future-ready project leaders.
KEY RESPONSIBILITIES
Project Coordination & Delivery Support
- Coordinate and facilitate in-depth project reviews; follow up on action items from meetings and workshops to ensure end-to-end project execution.
- Support the Project Manager in maintaining a healthy project pipeline by tracking milestones, dependencies, and critical path activities.
- Assist in building and maintaining project charters, WBS (Work Breakdown Structure), and RACI matrices.
Meetings, Workshops & Communication
- Plan and facilitate meetings and workshops with structured agendas; capture accurate meeting minutes, decisions, and action items.
- Prepare stakeholder-ready status reports, dashboards, and executive summaries on weekly and monthly cadences.
- Draft clear project communications, including announcements, risk alerts, and change notifications, tailored to different audience levels.
Tracking, Reporting & Data
- Track business and technical deliverables, risks, issues, assumptions, and dependencies (RAID log management).
- Keep project plans, schedules, and trackers up to date in real time using Smartsheet, Jira, or equivalent PM tools.
- Build simple dashboards and reports using Excel, Power BI, or Smartsheet to surface project health metrics.
- Support post-project retrospectives and capture lessons learned to feed into continuous improvement cycles.
Agile & Process Improvement
- Participate in Agile ceremonies, including sprint planning, daily stand-ups, sprint reviews, and retrospectives.
- Contribute to process mapping and optimization initiatives by identifying bottlenecks and proposing workflow improvements.
- Support change management activities, including stakeholder impact assessments and training coordination.
AI, Digital & Innovation
- Explore and apply AI-powered productivity tools (e.g., Copilot, ChatGPT, Notion AI) to automate repetitive project management tasks.
- Support digital transformation initiatives by documenting current-state processes and helping design future-state workflows.
- Contribute ideas to improve team productivity through emerging technologies and best practices from the PM community.
REQUIREMENTS
Education & Background
- Currently enrolled in or recently graduated from a Bachelor’s or Master’s program in Engineering (Mechanical or a related field).
- Knowledge of project management, supply chain management, or operations; both academic and professional experience are valued.
- Exposure to PM frameworks such as PMP, CAPM, PMI-ACP, PRINCE2, or Agile/Scrum certifications is a plus (not mandatory).
Skills & Competencies
- Excellent verbal and written communication skills, with the ability to confidently present to diverse stakeholders.
- Strong interpersonal, negotiation, and conflict resolution skills, with the ability to build relationships across all organizational levels.
- Excellent analytical and problem-solving abilities, with comfort in handling ambiguity and making data-driven decisions.
- Strong organizational and multitasking skills, with high attention to detail under tight deadlines.
- Growth mindset, with the ability to proactively seek feedback, learn quickly, and adapt to changing priorities.
- Collaborative team player who can also work independently with minimal supervision.
Tools & Technology: Nice to Have
- Basic to intermediate proficiency with project management tools:
- Smartsheet (project tracking, dashboards, automations)
- Jira (Agile boards, backlog management, issue tracking)
- Microsoft Office Suite (Excel pivot tables, PowerPoint storytelling, Word)
- Exposure to any of the following is a bonus:
- Microsoft Project, Asana, Monday.com, Trello, or Confluence
- Power BI or Tableau for data visualization
- AI tools such as Copilot, Notion AI, or ChatGPT for productivity
